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Travel Pay in 2019: When to Pay It, How to Pay It, and How to Tax It

Business Management Daily

Feb. 21, 2019
1:00 p.m. - 2:15 p.m. ET

Paying employees for their travel time – and dealing with subsequent reimbursements and deductions – is one of the most confusing parts of HR and payroll administration.

It's vital to know:

  • When you must pay hourly employees for a cab / Uber to the airport, a drive to a second worksite or a flight to a conference
  • What's considered "bona fide travel" by the IRS
  • When your reimbursement payment for employees' airfare, car and hotel is no longer considered an allowable travel expense but instead considered a "commute" (taxable wages)

Travel Pay in 2019: When to Pay It, How to Pay It, and How to Tax It – from the publishers of Payroll Legal Alert – will explain IRS and DOL rules regarding what is considered "travel time" versus "commuting time," plus what is an allowable expense versus taxable wages.

Alice Gilman, Esq., a payroll tax expert and editor of Payroll Legal Alert, will explain which workers are entitled to travel time pay and at what rate. She will explain the tracking and paperwork necessary to compensate the traveling employee correctly.

Join us Thursday, February 21, to discover:

  • When to pay nonexempt employees for their time spent traveling to and from company activities – and at the activity itself
  • What the IRS considers bona fide travel (Alice will address the rules for mileage, airfare, hotel, and car rental)
  • How quickly receipts must legally be provided by an employee, and how often expense reports must be submitted
  • What's considered a wage or a taxable commuting benefit
  • What's unpaid "commuting" time and what are the IRS guidelines regarding commuting costs
  • Common pay- and FLSA-related problems that arise with employee travel, such as meals during travel
  • Plus answers to your travel-pay questions during our interactive Q&A session

Don't get caught in an FLSA lawsuit or an IRS audit of your employees' travel expenses! Either one could be a huge expense and black mark on your record. Discover the proper steps now to pay and reimburse employees correctly for travel.

Continue by clicking on the following link:

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