"My company has a non-safe harbor 401k plan. In the adoption agreement it is provided that the match formula is discretionary, but the limit(s) apply per Plan Year. The limits are not specified. But the company communicated verbally (only verbally) that it will match 50% on the first 6% of elective deferrals. The company also always communicated that the match is discretionary and that it may stop it at any time. The company deposits matching contributions into participants' accounts quarterly. The company did so for the first 2 quarters of calendar year 2019. The company clearly communicated and announced that due to financial hardship the match will be temporarily suspended and that there will be no employer match for the 3rd and 4th quarters.
Now it is the end of the Plan Year and time to calculate the true-up. If we take annual compensation and multiply by the
match that was in Q1 and Q2, this would mean we still need to provide match for Q3 and Q4 even though we communicated that there will be no match in Q3 and Q4. What are our options other than paying the match for Q3 and Q4? Paying the match for Q3 and Q4 is absolutely NOT an option at this point. What is the best way to mitigate the risk? What would be the least riskiest way?
(Option 1) Calculate salaries as follows:
X = (2019 W-2 wages plus Elective Deferrals from only Q1 and Q2) / 2 (the plan indicates that Compensation is W-2 wages plus Elective Deferrals as to All Contribution Types;
and then calculate true-up as follows:
(X * 6% ) /2
This option at least ensures that we are doing true up to people who changed the percentage of elections within Q1 and Q2
(Option 2) Amend the Plan to remove the true-up election? Can we still do it? Is it not
too late? How do we amend the adoption agreement? Can we still amend the plan retroactively so that there is no true-up and contribution since 1/1/2019 are done on a quarterly basis?
(Option 3) Cut the match in half (50% on the first 3%) and calculate the true up on this new matching formula and the FULL W-2 salary plus Elective Deferrals from all 4 quarters
(Option 4) Just accept the notion that there is no uniform formula, so no need to do any true-up, people received Employer Match based on non-uniform formulas. I understand the risk here is the ACP test as we have a couple of executives who maxed out in Q1 and Q2."