"Sponsor of a plan has had 401(k) under existing company for many years. Sells assets of company, not the company, the employees stay with original company and receive the W-2 under the name of the newly formed company. Buyer keeps company name, keeps employer ID number; my client changed the name of his company and has a new EIN, keeps the employees and the plan remains intact, no distributions.
I have been told by IRS (after
being on hold for over an hour), that IRS agents have been advised to treat this in only one of two ways, neither of which makes any sense in this instance: 1. merge the plans or 2. terminate the existing plan and the new sponsor has to set up a new plan and file as an initial return. This totally makes no sense, as the assets are not being merged, they are with, let's say Hancock. Hancock just changed the sponsor to the new name and the
contracts under the plan with the name change. The plan is not being terminated, the sponsorship has been terminated.
In the past, we have entered the name of the new sponsor in Box 1 and noted the change since the last 5500-SF had been filed in Box 4. Doing so has been a disaster in previous years. This has led to IRS Letters, Notices and Invoices ad infinitem asking for the 5500s for the old sponsor, and the client has really gotten
angry and of course, blames the TPA. Client receives letter from IRS, sends to accountant as client does not know what to do, accountant sends back to client at least one month later, after the response due date, and TPA, with POA of course answers.
Wouldn't it spare the client, TPA and accountant a lot of time and trouble if we mark the existing plan as terminated, do a final return; and an initial return under the name of the
new sponsor and show either distributions or trustee-to-trustee transfer, as the Trustee has not changed. But then, wouldn't IRS be on the lookout for 1099Rs?"