Rehires

[Guest Jeannie Hagan]

I need some guidance on the correct way to enter in rehires.

Date of Hire: first hire date or second?

Status: Rehire?

Status Date: Date of Rehire?

Termination Date: ??

Where does the first termination date go?

[KIP KRAUS]

Jeannie:

I assume you are talking about how to show prior service for pension purposes? If so, you need to enter an adjusted date of hire to take into consideration Credited Service.

For other benefits, such as life, medical, dental etc..you will more than likely need to use the rehire date.

Therefore you could end up with more than one date in your files; Adjusted Date Of Hire and Rehire.

[Tom Poje]

careful Jeannie, you might start learning this system!

actually, you ask a very good question (and never be afraid to keep asking them)

the answer depends on what year the person is rehired.

lets pretend it is not a takeover.

you are running 12/31/98 val.

ee terminated 5/3/97.

his status date should be 5/3/97. status is T

his term date should be 5/3/97 (not set by user, but ssystem sets during eligibilty)

the rule of thumb----don't ever forget this one--

if you ever change status, change status date. this includes changing ee from terminated to terminated and fully paid out.

never touch termination date unless it is a takeover.

in the case of a rehire, you change status to rehire and enter status date = rehire date. when you run eligibility, the system will 'delete' termination date. I believe if you desire to keep track of previous termination date, you will need to hand enter this in census screen. I also think the same hold true for date of rehire. (I could be wrong about having to manually enter these fields, but the dates are for reference only, and should not effect any calculations.)

In a takeover situation, it is a little more complicated. Again, if ee was rehire this year, I would enter :

hire date = original date of hire

term date = termination date

entry date = original entry date

status = rehire

status date= rehire date

yrs of service = what ee had up to (but not including) the current year

current category = terminated (with or without break in service)

running eligibility should set everything for you.

again, after running things, I believe you have to manually enter date of rehire and previous term date.

if ee is rehire in prior year, then you want his current category = continuing

and nothing in termiantion date.

make sure you enter yrs af service, svc yrs vesting, etc.

hope all that isn't too confusing.

hope I didn't leave out something.

good luck, you aren't the only one who dreads takeovers. The system will calculate prior years of service for active ees, but terminated people I have never relied on the system to do properly.