No address, 1099-R

[No Name]

After an unfruitful search, participant (formerly located) cannot be turned up. How are the 1099-Rs issued? I'm favoring company address for Payee's address.

[Guest b2kates]

what do you mean by unfriuitful search.

was distribution already made?

if so what is wrong with using address to which distribution was sent?

[No Name]

I used a search firm that found a current address. Sent a letter to confirm the address was correct. The letter was returned "No Such Person".

Days later, participant comes to the place of business asking if there were any openings. Trustee hands her the distribution check. Neglects to ask for her new address. Now, 1099 needs to be filed.

[Guest Empoweryourmind]

We had the 1099R sent to the last know address on file with HR. Once the Postmaster returned the form to our organization they were stamped "Not at this address, no forwarding address available." The return mail became proof that the organization attempted to forward tax information. Then, we forwarded a copy of the 1099R, along with a letter to the IRS requesting them to search their records for a current address. We have not had a problem once this practice was in place.

[rcline46]

If the participant showed, then she is still local! How about putting an ad in the paper? Asking other participants? Calling the phone company?

So many easy ways.

[No Name]

Thanks, rcline,

Problem is, this distribution is < $100. Other threads address that some former participants just don't want to be found. She's been paid. If she feels she needs a 1099-R, she should request one.

This is a terminated plan. Probably won't get paid to produce the 1099-Rs (just paid $xxx for the software to produce them).

I'm thinking, just.... (self profanity filter applied).

Fortunately, no lost sleep this time.