How do you correct filing duplicate 1099-Rs?

[John A]

Both the trustee and the employer filed a 1096 and a 1099-R with the IRS for the same distribution. How should this be corrected? The concern is that if a "corrected" 1096 is done showing 0, this will negate both of the 1096's filed (each of which would be correct if the other wasn't filed). Suggestions?

[Guest brett kates]

John, I am the senior tax manager responsible for the preparation and filing of form 1099R in our corporate trustee capacity.

What you did not state is whether the duplicate 1099Rs are issued under the same Tax ID number. I have seen your situation and the TPA used a different number than the Trustee. In that case, only one corrected 1099R will flush it out of the system.

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Brett Kates, J.D.

[John A]

Thanks, Brett. What if both the TPA and the Trustee used the same tax ID#?