TPA Billing Software

[austin3515]

Looking for billing software that works well with quarterly billing, flat fee+ per participant formulas.  Anyone had great success with a particular package?  Not quickbooks.

[Retired, but still reading]

We used Quickbooks (desktop) for our business accounting, so wanted to keep billing function in QB.  Adjusting participant counts by quarter was going to take too much work, so we decided to set a flat quarterly fee based on most recent participant count - that way the amount would be constant.  Then we'd adjust the flat fee each year based on updated participant count.  Not as exact as counting each quarter, but probably same net amount ( or close enough).  Then we created an quarterly (recurring memorized) invoice for each client.  Each quarter, we'd run a report from CRM to catch loans, distributions & qdro's.  We'd edit the invoices to add LDQ charges - on Q4, we'd also run a QB report of investment platform revenue sharing so that would be credited as a fee reduction on Q4.  QB had a function that let us automatically email the invoices.

Can't remember all of the details (last time I billed was 1/2017), but that's an overview.   If you need more detail, let me know.