1099-R question: How do you handle Copies D, 1 and 2 (mail all of them

[John A]

What is your practice pertaining to Copies D, 1 and 2 of the 1099-R? One of the copies of 1099-R that we ordered says "State Copy or Copy D for Payer." The 1099-R Copy D on the IRS website only says "Copy D for Payer." Does anyone else order copies that read state copy or copy for payer? Does everyone else send out Copy 1 and/or Copy 2? Does anyone send more than 1 copy of Copy 1 or Copy2?

[Guest spritcha]

It has been my experience that the "extra" copies are sent to the recipient for their convenience if they must file local tax forms. Copy D (payer's copy) is for file purposes only. Since all of our forms are kept electronically, we do not retain these. In the past, we sent them to the plan administrator for their files and to aid them when answering questions from the recipients.