"We have a client that over the past couple of weeks has been paying severance pay due to layoffs. Included with the severance pay is the participant's unused PTO. The severance is not eligible for 401(k) but the PTO is.
"Question -- this payment is done 'off cycle' however, the actual funding of the deferral takes place with the next regular payroll file feed to the recordkeeper. This means there is a
lag of 3 -5 days before the deferrals from the off cycle are submitted.
"The client normally funds the deferrals the day of payroll, but the off cycle will be 3-5 days before funding. Client is concerned there is an issue and the off cycle should be funded before the regular payroll file feed. HR is concerned this will mess up payroll and require manual posting. Also, there may be chance, HR sends the deferral file and
payroll also picks up the payment.
"Since the client funds the contributions the day of payroll and waits 3-5 days for the off cycle the client is concerned the auditors will flag this as a late deposit. This has always been the practice however the recent layoffs, has caused some concern if this is an issue.
"Clearly, the contributions are funded as soon as 'administratively' feasible from the date they are
withheld. The payment is made well before the infamous 15 days under the DOL reg. Any thoughts if there are issues with continuing the process as is?"