Record Retention - what and how long?

[PFranckowiak]

How long is everyone keeping plan records?

I know it's the ER's ultimate responsibility- but we know how that goes.

I think we need to keep all years on plans that we still have, but on plans that have left our

services - what do we need to keep?

I think we would at a minimum have to keep a copy of the plan documents - Prototype we sponsored.

One of my bosses thinks we should just box everything up and give it to the client when they leave.

I, however disagree and need to give him more information on why we need to keep it. I guess it's becoming a storage issue.

Just wondered what others are doing. We are now scanning stuff, but didn't in the past. I don't want to spend the time scanning stuff we dont' need.

Thanks

Pat

[12AX7]

I scan everything. Yes, it does take time, or hire someone short-term for the project. I don't throw anything away before I have twice backed up the scanned documents. I occasionally get requests to look up something from past clients. I know where to find the information and can charge for look-up and copying.