Gadgetfreak Posted December 31, 2023 Share Posted December 31, 2023 For those of you who use either Quickbooks Desktop or Online for your finance/invoicing software, how do you handle clients with multiple plans? With desktop, we used "jobs" for each plan under a single client. It is possible with Online, but getting the job onto the invoice is proving very difficult. I was thinking maybe someone has a better way to track this. Thanks. ERPA, QPA, QKA Link to comment Share on other sites More sharing options...
Retired, but still reading Posted January 1 Share Posted January 1 Prior to the sale of our shop, we used QB Desktop. Never used the job function - we used Items, which worked well with memorizing/automating quarterly billings where the quarterly admin fee was fixed and the only thing to tweak was add-on charges (distributions, QDRO's, etc.) or revenue sharing (100% offset credit - which we'd do in the last quarterly billing of the year). If you're looking at the chart of accounts, the main category is Fee Income - then under that: Quarterly Admin Fees (subcategories under that by type of plan - i.e. 401k, 403b, etc.) Amendment Fees (subcategories under that by type of plan - i.e. 401k, 403b, etc.) Design & Installation Fees (subcategories under that by type of plan - i.e. 401k, 403b, etc.) Quarterly Document Maintenance Fees (subcategories under that by type of plan - i.e. 401k, 403b, etc.) That's a general idea - we can take it offline to PM if you want to delve into minutiae. Link to comment Share on other sites More sharing options...
Gadgetfreak Posted January 1 Author Share Posted January 1 Thanks for the response. I am worried how easy it would be to track all revenue from Cash Balance Plans that way. Or revenue from a specific Plan like the Acme Cash Balance Plan. You would need special reports that collected all of the sub-fees that encompassed anything to do with CB plans. Using jobs as a the plan identifier means that it is very easy to see how much revenue I make for all CB plans or a specific one. Unless I am missing something? ERPA, QPA, QKA Link to comment Share on other sites More sharing options...
Retired, but still reading Posted January 2 Share Posted January 2 Nothing missing - I think you're taking it to a higher/better level than I needed to do. Link to comment Share on other sites More sharing options...
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